The conference process begins in the lobbying with informal discussions among delegates from different nations. It is during this period that draft resolutions are changed, merged with others, or perhaps even discarded, because the delegate has accepted another resolution. The resolution the delegate brings with him must be seen only as a draft document, which is to serve as a basis for negotiation in the lobbying, where delegates will compare resolutions and exchange views on issues. Delegates cannot expect to approve their resolutions without the following number of co-submitters: GA Commissions - 15; ECOSOC - 10; Special Conference - 10.
1. Discuss your draft resolution with other delegates during Lobbying and agree on additions, deletions or mergers.
2. Obtain a co-submitter list from the Chair of your Committee and have it
signed by the minimum number of delegates: GA - 15, ECOSOC - 10, BC - 5.
3. Type up the merged resolution on a computer disk. You may do that in the
Computer Room.
4. Take the disk and resolution to the SECRETARIAT, where the draft resolution will be registered (by giving it D-number) on the central computer and print out 3 copies.
5. Hand in the resolution at the Approval Panel, who will read it and correct
spelling or
grammar mistakes.
6. a. If NO changes or corrections are necessary, the Approval Panel "approves"
the resolution by giving it an A-number and signing the copies.
One copy of the approved resolution you must bring to the SECRETARIAT for copying
and distribution.
The second copy stays at the Approval Panel.
You, the delegate submitting the resolution, retain the third copy.
b. If the changes or corrections ARE necessary, you return to the Computer Room with one copy and make the necessary changes on the disk. You deliver the disk with the changed resolution to the SECRETARIAT to print out 3 new copies. Take the 3 new copies, together with the original, hand-corrected version, back to the Approval Panel, who will compare the old version with the new to see that the changes have been made. If the required corrections have been made, the new version is approved and you must bring one copy of it to the SECRETARIAT for copying and distribution.
If you have handed in a resolution at the Approval Panel stay close in case
of questions or changes! The changes will be marked on two copies of the draft
resolution.
The Approval Panel keeps one copy with the changes.
Please observe the following rules...
· You may submit or co-submit only ONE resolution on any one issue.
· Only resolutions, which confirm to the requested format, will be accepted.
· No alterations may be made to a draft resolution between being approved
and being presented for formal debate.